KBR Audit Administrator in ENG, United Kingdom

Title: Audit Administrator

Location: GB-ENG-Leatherhead

Job Number: 1062309

The Audit/Team Administrator will be responsible for ensuring all selected planned and reactive services information is provided in a timely manner to the audit function and support other requests. This is to be carried out safely and effectively within service specification,

and in accordance with company and security requirements and industry standards and best practice.

This is executed through a predetermined audit tool which provides assessment of the performance of all suppliers. At the completion phase all audit information is to be coordinated towards the output reports and quality checked prior to submission deadlines.

This role will be combined with other general administrative duties including mailbox monitoring, stationary ordering tasks, minute taking, meeting room bookings supporting Audit and other MOPAC functions.

This role will report directly into the Office Manager.

Key Responsibilities:

·

Ensure audits are carried out to a timely standard against the program

·

Effective provision of all reactive, planned and preventative maintenance information within the selected work orders

·

Effective provision of all remedial works and project work activity within the selected work orders

·

The Audit Administrator supports the Audit Manager as an off-site interface with the client’s representatives as required

·

Ensure that all reports are to a good quality and provided to a high standard prior to submission

To update best value information through provided tools for lifecycle, refurbishments or replacement works using company good practice to optimize the contract deliverables

Report on progress of service deliverables to all stakeholders

Communicate improvement opportunities

Ensure the adoption of KBR’s Quality and HSE policies and procedures throughout the area of

responsibility

To attend site audits as and when required throughout Greater London

Support the development of staff to enhance the performance and capability of other departments

·

Deputise for the Audit Manager as required

·

Other duties commensurate with the role

Qualifications:

Qualifications

:

Essential:

Experience working in a previous office administrator role

Effective communicator both verbal and written to all levels with ability to produce accurate and timely reports

Worked within a previous role where he/she has had to accept responsibility for data accuracy within known remit

Working to strict deadlines

Flexible and proactive approach

IT skills in MS Office including Excel, Word and Outlook

Hold, have held or eligible to apply for security clearance

Desirable:

Professional degree in a relevant technical discipline

Experience of working with SharePoint/Maximo systems

Understanding of the built environment/FM Services

Minute taking

Worked within an auditing environment within the built environment

Experience and Skills:

Implementation of maintaining audit reports, policies and procedures encompassing:

Quality Assurance Reports

BES & BFM Auditing

Audit Report Quality Checking

Raising and closing of NCR’s

Understanding contract requirements

Work standards

Customer perception

Health & Safety

Good interpersonal skills

Good client facing skills with the confidence to deal with people at all levels

Ability to inspire and motivate a team to meet objectives

Capable of working independently and collaboratively as part of a wider team

Good communication, numeracy and presentation skills

Proven ability to deal with change

Be able to successfully manage time, plans and other related tasks

Be able to continuously meet targets and surpass expectations

An eye for detail and technically minded

Experience of working in a secure environment

Job: Administrative/Clerical