KBR Asset & PPM Administrator in ENG, United Kingdom
Title: Asset & PPM Administrator
Job Number: 1060073
Working within the Technical Services Team, the successful applicant will be responsible to the Planned Preventative Maintenance Manager to:
Maintain the asset register for a large Government Asset Portfolio
Manage changes to the Asset Register and produce necessary reports as required
Learn and understand the detailing of asset classification to the Uniclass descriptive
Raise work orders for Planned Preventative Maintenance remedial works (including Statutory Inspection Remedial works) through the CAFM system and track and coordinate these work orders from inception to completion.
Co-ordinate the delivery and receipt of information relating to Planned Preventative Maintenance remedial works including Statutory Inspection remedial works.
Ensure the line manager is regularly updated with the statuses of all planned, statutory, legislative and remedial work orders being delivered by the supply chain.
Assist with the Planned Preventative scheduling/programming and project work, as directed by management
Provide administrative support including document control through the Management Information System
Regular reporting in agreed format in a timely manner, to internal/external customers and also to the supply chain.
Identify and make recommendations for additional systems and processes, that will enhance the customer experience whilst meeting the customers’ requirements
Develop and maintain effective working relationships, both internally and externally with customer and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology
Ensure areas of concern and opportunities with the delivery of remedial works are identified and highlighted to the relevant line manager.
Administer full audit trail to satisfy internal and external auditors
Ensure contractual obligations are delivered and sustained
Promote a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times
Adhere to the company’s business practices and zero harm culture
Evaluate and develop own working practices and promote safe working practices
Carry out office administration tasks
Carry out other duties commensurate with the role as directed.
Experience & Skills:
Experienced user of Microsoft Office
including Word, Excel and Access
Good working knowledge of databases and reporting
Organised – ability to plan and prioritise workload
Shows initiative and is a self-starter
Willing to learn and able to adapt to change
Sets and meets challenging goals and seeks long term improvement
Good communication skills and the ability to deliver excellent customer service with strong customer focus
Demonstrates a systematic approach to tasks and measures progress against plans
Ability to work as part of an integrated team or individually as required
Effective communicator both verbally and written, with the ability to produce accurate and timely reports
Ability to build productive relationships and networks with all stakeholders
Eye for detail and meticulous with large quantities of data
Understanding of Planned Preventative Maintenance and/or Facilities Management
Understanding of asset management systems
Good level of Administrative skills
Experience of working in a secure environment
Knowledge of CAFM systems (Maximo, Concept Evolution and SharePoint)
Experience of working client side with a diverse supply chain
Experience of providing information as part of a Technical Services team
GCSE (or equivalent) Maths & English
Hold, have held or eligible to apply security clearance
National Vocational Qualification (Level 3) in Business Administration or equivalent experience
Technical qualification within the Building Service Industry and/or Facilities Management
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