KBR Programme Administrator in ENG, United Kingdom

Title: Programme Administrator

Location: GB-ENG-London

Job Number: 1048915

Location: London

ESMCP is an opportunity for appropriately qualified and experienced individuals to contribute to the development and delivery of national infrastructure critical to the UK’s 3 Emergency Services. This will be an exciting challenge demanding a wide range of skills associated with complex programme management, ICT testing, trials and assurance.

The role is based in Victoria, London and is responsible for the provision of administration and secretarial support as part of the KBR Delivery Partner role within an integrated Client / KBR team, and offers an opportunity to develop contract and commercial management skills across multiple value projects.

Key Tasks:

Maintain administrative processes and procedures to support the team in line with the KBR Management System.

Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.

Overseeing security clearance for new starters, including maintaining an on-boarding register.

Co-ordinating with the Authority on on-boarding of new starters

Produce documentations such as standard letters, reports etc. in line with processes and standards.

Where appropriate, assist with response to enquiries/correspondence.

Formatting documents.

Printing

Taking minutes of meetings

Meeting invites - to include booking meeting rooms and any catering required

Responsibility for project calendar

Provide support to sub-contract administration and management

Timesheet entry where required.

Support to Authority Governance process during peak / surge periods.

Additional ad-hoc tasks with-in or aligned to required skills and experience.

Office IT/Communications set up/orders

Qualifications:

Essential:

Demonstrates a systematic approach to tasks and measures progress against plans

Understands the right level of quality delivered in a systematic and consistent way to enhance both customer and stakeholder satisfaction

Ability to work as part of an integrated team or individually as required

Effective communicator both verbal and written with ability to produce accurate and timely reports

Good Excel and Outlook skills

Minute taking skills

Organisational skills – plans well in advance, manages own time, reviews progress against plan

A track record of identifying the need for additional systems and processes to improve administration function.

Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements

Ability to produce weekly / monthly summary reports

Experienced with technical and administrative document control procedures

Proven track record in identifying efficiencies and implementing strategy to streamline office operations / administrative functions

Job: Administrative/Clerical