KBR Administrative Specialist II in ENG, United Kingdom

Title: Administrative Specialist II

Location: GB-ENG-Leatherhead

Job Number: 1048311

The role of the Legal Assistant is to assist in the administration and secretarial requirements of the GS UK and EMEA Lawyers.

The role would involve the following:

Processing

invoices

Adding new suppliers/vendors to the KBR system

START tickets for the team with general queries

START tickets for new starters and leavers

Arranging travel and visa if required

Ordering stationary and keeping stock up to date

Typing agreements and amending documents

Printing, copying and scanning

Archive original documents in safe storage

Team Connect – opening new matters and closing matters as well as adding document to Team Connect

Completing expenses for the team

Keeping an up to date record of CPD points for the lawyers and the renewing PLC

Help with admin for Compliance (anti-corruption) work

Practicing Certificates

Opening files

Updating the itinerary and in/out schedule and sending out once a week

Updating the Legal Report and sending out bi-weekly

Trace reports

Organising access

Distributing post and organising couriers

Checking GUB reports monthly

Arranging conference calls

Arranging lunches/teas

Qualifications:

Essential:

Good organisational and administrative skills

Demonstrates a systematic approach to tasks

Understands the right level of quality delivered in a systematic and consistent way

Ability to work as part of an integrated team or individually as required

Effective communicator both verbal and written with ability to produce accurate and timely work product

Good Word, Outlook and Powerpoint skills

Plans well in advance, manages own time, reviews progress against plan

Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or/legal requirements

Job: Administrative/Clerical